Webex Engage's LiveChat channel facilitates businesses to engage and support their website visitors and customers. Customers can initiate a LiveChat with an agent once messages are created as chats on Webex Engage.
Webex Engage's LiveChat channel supports below features:
- Typing indicators on both agent and customer widgets
- Rich Messages: Quick replies and Carousels
- File sharing via attachments
- Support for emojis on the widget
- Customizable widget as per website appearance
- Ability to add the domain names on the widget to the allowlist
- Ability to ban customers
- Support for notification sound
- Ability to send chat transcripts to configured email ids
Once the LiveChat widget script is added to a web page, the widget icon appears on the bottom-right corner of the web page.
Upon clicking on the icon, the web widget opens. The customer can enter all the mandatory fields and initiate a conversation with an agent.
A chat is created on Webex Engage and an agent can start responding to the customer from Webex Engage Customer Care Console. The agent can view the details (Name, Email ID or Mobile Number) entered by the customer while initiating the chat.
In addition, the agent can also view the domain and the page of the website, the customer initiated the chat from.
- The LiveChat widget is supported on iOS (6s and above) and Android mobile devices.
- iOS supported browsers: Chrome, Firefox, and Safari.
- Android supported browsers: Chrome and Firefox.
- The agents can view the pre-chat responses in the chat thread on the Chat Console once the customer enters all the required fields of the pre-chat form on the LiveChat widget.
- When the customers end the conversation on a LiveChat widget, the composer will be disabled, and they cannot reopen the closed conversation. A banner message, "This chat has been closed," appears on the widget.
- The customers can view the pre-chat form on the LiveChat widget even when they switch between the threads.
To set up a LiveChat channel on Webex Engage, the user must be a client admin.
The client admin should follow below steps to create a LiveChat asset:
- Click Floating Action Button on the bottom-right-corner of Admin Console.
- Click Assets icon, select LiveChat from the asset selection window and click Add.
The configuration of LiveChat asset is covered within three sections:
- General Settings
- Website Settings
Follow these steps to configure general settings on the LiveChat asset:
- Enter the Asset Name.
This is only for internal use and will not be displayed anywhere to the customer. Once saved, this name cannot be updated by the client admin.
- Choose a Default Team and a List of Teams across which the LiveChat widget should be shared.
- Show chat conversation history to the end user on re-login: The client admins can turn ON/OFF this toggle button to SHOW/HIDE previous chat conversation history to customers on re-login.
- Allow customer to request for chat transcript from LiveChat widget: The client admins can turn ON/OFF this toggle button to enable/disable customers to request for chat transcript from the LiveChat widget.
Additionally, admins have the flexibility to configure either agent name or generic alias in the chat transcript as the agent identifier to protect the privacy of their agents as needed.
- Clear threads at end user's widget: The client admins can turn ON this toggle button to clear chats when the customer clicks on End chat or navigate to a different website or close their browser.
Any messages delivered after clearing the chat transcript will not be shown to the customers.
- Close chats on the server upon chat abandonment: The client admins can turn ON this toggle button to automatically close chats on the server when the chats are abandoned by the customer.
- Notification sounds: The client admins can turn ON this toggle button to play a chime sound to the end user on receiving a new message.
- Turn on the Suppress working hours and agent presence checks toggle button to make the widget available 24*7 regardless of whether the team is out of scheduled working hours, or no agents available.
- Click Save Changes.
A success message appears on the screen.
Webex Engage provides an option to use a single LiveChat widget across multiple websites. The appearance of the widget can be unique for a website.
To configure a website, click Add Website button on the top-right corner of the screen.
Configure the sections within the website settings by following the instructions below:
- Chat Widget Language: Select a language from the drop-down list.
After configuration, all the announcements, action button text, error notifications, chat transcripts will display in the configured language on the widget. However, the default language remains English.
Please note that Webex Engage doesn't translate the conversation to the configured language on the end customer widget.
- Display Name: Enter Name that should appear on the header of the widget.
- Byline Text: Enter Support Text that should appear below the header.
- Button Text: Enter the call-to-action (CTA) button text field. The maximum characters allowed in the button text field is 30 characters.
If you don't configure the text, you will view New Conversation as a default text on the end customer widget.
- Domain: Enter Domain Name or Sub-domain Name on which widget has to appear.
- When the number of sub-domain names are high, the "*" based domain patterns will significantly reduce the time taken to individually list the widget on each sub-domain on a website.
- When a fully qualified sub-domain and an "asterisk" based sub-domain are added, the fully qualified sub-domain listing will override the generic "*" based one.
- Set Wait Time: Turn ON the set wait time toggle and select an approximate wait time radio button to display information to the customers about when they reach out on the widget.
- Set Chat Announcement: To configure personalized announcements on the widget, turn ON the Allow logging of chat announcement toggle under Set Chat Announcement section.
- A text field appears under the Allow logging of chat announcement toggle.
- Compose the announcement using $(agent) and $(team) as variables in the text field. This announcement will log when an agent sends the first MT from the chat console. The maximum character limit for the chat announcement field is 100 characters, and this field accepts all Unicode characters.
In general, this toggle is turned ON for all the existing and new websites and, a default announcement, “You are now chatting with $(agent) from $(team)” will log on the widget.
- Email Transcript:
Subject: You can configure the LiveChat transcript subject using $(transdate) and $(brandname) parameters. The subject will render in the configured language mentioned in the Subject field under the Email Transcript section. The maximum character limit for this field is 100.
Footer: You can configure the footer in the language you wish to render in the Email Transcript by entering the required footer text in the Footer field under the Email Transcript. The maximum character limit for this field is 1000 characters.
- Click Save changes. A success message appears on the screen.
Configure the appearance of the widget on a website by following the steps below:
- Widget Color: Enter a color for the widget. Either choose from the color picker or provide a hex code
- Widget Button Type: Choose the chat widget button design that should appear on your website
- Logo: Upload a logo of your brand.
- Message Composer: The following settings can be controlled by client admin on LiveChat message composer
- Show composer when quick replies are sent: The client admins can turn ON this toggle button to allow the customers to manually type their response if the suggested quick replies do not match the customer's intent.
- Allow Emojis : The client admins can turn ON this toggle button to allow the customers to use emojis during the conversations on the widget. A default emoji list is provided on the widget. The customers can use any of the emojis available in the default list to communicate with the agents.
- Allow Attachments: The client admins can turn ON this toggle button to allow the customers to send attachments during the conversations on the widget.
- Confetti Background: The client admins can allow/restrict this option for LiveChat widget. This setting will be applied on the widget refresh.
- Click Save Changes. A success message appears on the screen.
Webex Engage’s LiveChat Email Transcript designs can even inherit the appearance of the website brand, thereby allowing businesses to ensure a consistent customer experience. The design inherits the logo and base color configured on the allowlist website configuration as part of the widget settings.
Customers can request chat transcripts even when an agent is yet to join the chat and for the chats closed by the agents.
The client admins can configure the conditions to define the visibility of the widget on the website.
The client admin can control the following settings under the widget visibility section:
Show without any restrictions: The client admin can select this radio button to show the widget on the website all time regardless of any restrictions set for widget visibility.
Show with an OOO Banner: The client admin can select this radio button to show the widget with an out of office (OOO) banner message. The admins can configure the OOO message in the message composer text box.
Hide completely: The client admins can select this radio button to hide the widget completely.
Website Force Turn Off: This option helps the client admins to Force Turn Off the LiveChat widget.
- When Force Turn Off toggle button is Turned ON, the following options appear
- Enter the unavailability banner message.
- Turn ON the hide widget for new customers or when existing customers refresh the browser toggle button to hide the widget for new customers without displaying the banner message. The existing customers can view the banner message when they refresh the browser.
When this change is forced, the existing customers can still continue the chat conversation. But if the customer exits the conversation and clicks the list of threads or tries to view or refresh the web page the widget will be hidden.
A Banner can accommodate maximum of 75 characters.
A Banner does not accept ‘<’ and ‘>’ parameters.
Any action performed on Force Turn Off toggle button (ON/OFF) will be displayed to the customer without refreshing the browser.
If Hide widget in Out of Office (OOO) settings is turned ON, then Force Turn Off action will apply only after refreshing the browser.
Any changes made in the widget settings will reflect only after refreshing the web page.
Customize the pre-chat survey form on the widget by configuring the customer qualification fields.
A welcome message can be configured in the Welcome Text field that will be displayed before displaying the form fields. The welcome text composer comes with a variety of formatting options like Bold, Italics, Numbered Lists, Bulleted Lists, and Hyperlinks. All the formatting changes can be seen instantly on the preview on the right side of the screen.
Client admins can now qualify customers using pre-chat form or a set of quick reply buttons.
Follow these steps to add custom fields:
- Select the pre-chat form radio button to add custom fields. The following options appear
- Click Add Field. The following pop-up window appears
- Enter Name of the field.
- Select a type of field from the Type drop-down list
- If you select drop-down a plus + icon appears using which you can further add options to the list.
- Select Property from the drop-down list.
The properties like Name, Email, Mobile Number are categorized as Customer Property and message related fields as Chat Property.
- Mandatory Field: Enable this toggle to mark this field as mandatory in the pre-chat form.
- Description: Enter the description in the text field.
- Click Add .
The configured information is listed under the pre-chat form radio button. The preview of it can be viewed on the right side, as shown in the below screen.
- Conditional Field: After configuring first parameter a setting conditional field can be enabled in the new and edit custom field screens.
- You can apply equal to and not equal to conditions and decide when to show the parameters on the pre-chat forms.
Follow these steps to edit a custom field:
- Go to assets>LiveChat channel>widget visibility>customer qualification>qualify contact.
- Click Edit icon in the actions column of a specific custom field. The following screen appears
- Edit required fields and click Save.
A success message appears on the screen.
To delete a custom field, click Delete icon in the actions column of a specific field.
Webex Engage supports quick replies on LiveChat widget. These quick replies allows customers to qualify to initiate a chat conversation with an agent.
Follow these steps to configure quick replies on LiveChat widget:
- Go to LiveChat asset >website settings>customer qualification.
- Select Quick Replies radio button. The following options appear
- Click Add Another Quick Reply button. The following pop-up window appears.
- Enter Button Text and Payload.
- Click Add. The button will be listed under the quick replies section.
- Click Add Another Quick Reply button to further add quick replies. You can view the configured buttons list on the LiveChat preview on the right side of the screen.
- Click Save Changes.
A success message appears on the screen.
The admin can configure up to Seven quick replies to qualify a customer.
- Additionally, quick replies can also be viewed in chat history.
Webex Engage supports rendering quick replies onto the agent console using the Create Chat and Append Chat API endpoints (public). This capability comes in handy when having a pre-chat journey or a post chat journey on the LiveChat widget.
On receiving a message with quick replies, the widget’s message composer will be disabled, and the user will have to choose one of the quick replies to continue the conversation. This condition is valid only when show composer when quick replies are sent toggle (website settings>appearance>message composer) is disabled.
Unattended quick replies will persist on a thread even when the customer switches between the chats.
Quick replies and responses are auto-updated for both team managers and agents during group conversation (Supervise Chats).
Client admins can ban the customers from reaching out to agents on the LiveChat widget by configuring their IP addresses in the banned customer's list.
Add Banned Customer IP Addresses
Follow these steps to add banned customer IP addresses:
- Click Add IP on the banned customers screen. The following screen appears.
- Enter IP Start Range, IP End Rage, and Reason for banning a customer in the respective text boxes.
- Click Submit. A success message appears on the screen and the IP details will be listed on the banned customers screen.
Edit Banned Customer IP Addresses
To edit a banned customer IP address, click on the Edit icon in the actions column of a specific customer and edit the required fields and click Save icon. A success message appears on the screen.
Delete Banned Customer IP Addresses
To delete a banned customer IP address, click on the Delete icon in the actions column of a specific customer. A success message appears on the screen.
Follow these steps to install the widget on a website:
- Copy and paste the widget script on the website.
- Place the below script just above the tag in the HTML DOM.
- The Webex Engage customers can pass custom chat fields while initializing a widget (in the init method). These custom chat fields and values will also be available in the other details section on the Chat Console. Custom attributes can also be updated via the update method and the changes will be reflected seamlessly for the chats that are created after calling the update method rather than updating the existing values.
All the custom fields passed while initializing a widget should already be added/configured on the Webex Engage. In other words, one cannot dynamically create new custom fields through this functionality. Any custom fields that do not map to pre-configured fields but still passed during initialization will be ignored.
Webex Engage supports carousels on LiveChat widget. Carousels are used in the beginning of a conversation as a menu or a discovery mechanism for the customer to understand the options at hand. This feature allows users to view their options in interactive cards with an image, title, subtitle, and up to 3 buttons.
The application supports both text and text with image carousels. The maximum character limit for the carousel element is 100, and the element subtitle is 1000 characters. Additionally, you can apply various rich formatting styles to the element subtitle text of a carousel.
The visual cards of a carousel can belong to following categories:
- Web URL
Postbacks are used when a bot needs to receive an interaction back to the webhook to process further actions as part of its conversational automation journey. These interactions are relayed onto the webhook as an interactive response as opposed to a regular text message.
Buttons can also be used to re-direct a user onto an image URL for more signposting services. On clicking these buttons, the URL is opened in a new tab allowing the customer to continue their conversation on the widget.
Carousels are currently supported via REST APIs only as the predominant use cases for them lie with bots. They are not available for agents to send via Webex Engage’s Agent Console via the composer or templates.
Updated 9 months ago